Privacy Policy

Thank you for visiting our website and for your interest in our company. We see data protection as a customer-oriented quality feature, and the protection of your personal data and the safeguarding of your personality rights are important to us.

With this privacy policy, we would like to transparently provide all visitors to our website with information about the type, scope and purpose of the personal data we collect, use and process and to enlighten you about the rights to which you are entitled.

Our website can generally be used without the provision of personal data. However, the processing of your personal data may become necessary if you use our company's services through our website.

The data collected automatically when you visit our website or the personal data you input when you use our services will be processed in accordance with the current legal provisions for the protection of personal data.

If the processing of your personal data is necessary and there is no legal basis for such processing, we will always obtain consent for the necessary processing purpose.

As the company responsible for processing, we have laid down technical and organisational measures to ensure the highest possible level of protection of your personal data.

However, please note that there may be security gaps with respect to data transmission via the World Wide Web.

You may also contact us by telephone if you would like to use our company's services and do not wish to transmit data via the World Wide Web.

1. CONTROLLER’S CONTACT DETAILS

The Controller within the meaning of the General Data Protection Regulation is:

Filmakademie Baden-Württemberg GmbH
Animationsinstitut
Akademiehof 10
71638 Ludwigsburg
Tel.: +49 7141 969 0
E-Mail: info(at)filmakademie.de

The following person has been appointed Data Protection Officer:
Herr Stephan Hartinger
Coseco GmbH
Telefon: 08232 80988-70
E-Mail: datenschutz(at)coseco.de

2. COLLECTION OF GENERAL ACCESS INFORMATION

The server log file information that your browser transmits to us every time you visit our website will be recorded automatically. These are:

the accessing computer’s IP address (internet protocol address)
The website from which you visit us (referrer)
The webpage that you visit on our site
date and duration of your visit
Browser type and settings
Operating system

Please note that this data cannot be assigned to specific persons. We will only use this technical access information for the following purposes:

To improve our websites’ attractiveness and usability;
To detect technical problems on our website at an early stage.
To deliver the contents of our website correctly;
To provide law enforcement agencies with the information necessary for prosecution in the event of a cyberattack.

This data will be stored for a maximum of 7 days as a technical precaution to protect the data processing systems against unauthorized access.

3. COLLECTION AND PASSING ON OF PERSONAL DATA

We will only use your personal data for the purposes stated on this data protection information page.

Our website has the following input masks for the collection of personal data: Registration on our web site.

3.1 SUBMISSION OF APPLICATION DOCUMENTS

We will collect and process various personal application data as part of your application (online application or by e-mail).

These include, in particular, your

contact information (name, address, telephone number and email address)
Application documents (application letter, curriculum vitae, certificates or other evidence of formal training and qualifications)

As part of an online application through the application form, transmission will be carried out exclusively via an encrypted page in accordance with the currently recognised state of the art, so that your personal data and your application documents will be protected against manipulation and unauthorised access.

After dispatch, you will receive an e-mail confirming receipt of your application documents.

Your personal application data will be collected and processed exclusively for the purpose of filling positions within our company. Your data will only be forwarded to the internal units and departments of our company responsible for the specific application procedure. Your personal application data will not be passed on to other companies without your prior express consent. Your application data will not be used by or passed on to third parties beyond these limits.

Your personal application data will be deleted automatically three months after the application process has been completed. This does not apply if statutory provisions prevent deletion, if further storage is necessary for the purpose of providing evidence or if you have expressly consented to longer storage, e.g. for future job advertisements.

If an employment contract is concluded with an applicant, the transmitted data will be stored for the purpose of implementing the employment relationship in accordance with the statutory provisions.

3.2 MAKING CONTACT BY E-MAIL OR THROUGH CONTACT FORM

On our website, we offer you the option of contacting us by e-mail and/or through a contact form.

The personal data you transmit will be stored automatically if you contact us by e-mail or through a contact form.

Such personal data which you provide to us voluntarily will be stored for the purpose of processing your inquiry or contacting the person concerned. This personal data will not be passed on to third parties.

3.3. REGISTRATION WITH OUR ONLINE SERVICES FER AND EMOTE

Facial Expression Repertoire (FER)
https://fer.animationsinstitut.de/en/

Emote
https://animationsinstitut.de/emote

Registration with personal data is required for the voluntary use of the two online services Facial Expression Repertoire (FER) and Emote of Filmakademie’s Animationinstitut.
The personal data transferred to us results from the input masks of both services that are used for the registration.

Your personal data will only be used to set up your user account for FER and Emote. These data will not be passed on to third parties unless there is a legal obligation to do so or the data is used for criminal prosecution.

Your registration with voluntary indication of personal data enables us to offer you the contents or services of the FER and Emote services, which we can only offer to registered users due to the nature of the matter. Registered persons are free to modify the personal data provided during registration at any time or to delete it completely from our database or have it deleted.

Type of personal data collected for FER/Emote:

First name and surname (voluntary)
E-mail address (required)
User name (required)
Password (required)

Purpose of data storage:

Registration for the creation of a user account for FER and Emote
When creating video messages in Emote, the registered e-mail address and the user name are encoded into the video created by the user in order to be able to identify the author of the content in the event of possible infringements.
FER contains licensed media content, which is why the free use is limited to a registered group of users.

Duration of data storage:

The deletion of the account is carried out after 3 months of non-use.
The user can delete the account manually at any time.

3.4. Event Registration

You can register to events on our website. When you register for and participate in an event, we will process your personal data collected as part of the registration process and in connection with your participation in the respective event for the purpose of processing your registration and providing for your participation in the event. As part of the registration and participation in an event, we will send information by email to the contact details you provided. Legal basis for this is Art. 6 para. 1 lit. b GDPR, i.e. the fulfillment of the contract for participation in the respective event or the implementation of pre-contractual measures, which are carried out at your request.

We use the service provider doo GmbH, Hultschiner Str. 8, 81677 Munich, Germany, for event registrations and event management.

doo GmbH assures that a high level of data security is guaranteed through encrypted data transmission and server locations in Germany. In addition, a contract for order processing in accordance with Art. 28 GDPR has been concluded with doo GmbH, as the service provided involves the processing of data of event participants on our behalf.

Please find detailed information on data processing and data protection at doo in the doo privacy policy under the following link: https://www.doo.net/en/datenschutz

4. WHAT ARE COOKIES USED FOR?

Our website uses so-called cookies in several places. Detailed information and which cookies are used can be found in our Cookie Policy.

USE AND APPLICATION OF TRACKING AND ANALYSIS TOOLS AND SOCIAL PLUG-INS

Use of Matomo

Data is collected and stored on this website using Matomo web analysis service software (www.matomo.org), a service of InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, (“Matomo”) on the basis of our legitimate interest in the statistical analysis of user behaviour for optimisation and marketing purposes pursuant to Art. 6(1)(f) GDPR. Pseudonymised user profiles can be created and evaluated from this data for the same purpose. Cookies may be used for this purpose. Cookies are small text files that are stored locally in the cache of the website visitor's internet browser. The cookies enable the recognition of the internet browser, among other things. The data collected with the Matomo technology (including your pseudonymised IP address) will be processed on our servers.

The European Commission has decided by means of a so-called adequacy decision pursuant to Art. 45 GDPR that New Zealand offers an adequate level of protection for personal data.

The information generated by the cookie in the pseudonymous user profile will not be used to personally identify visitors to this website, and will not be combined with personal data about the bearer of the pseudonym.

If you do not agree to the storage and evaluation of this data from your visit, then you can subsequently object to the storage and use at any time with a click of the mouse. In this case, a so-called opt-out cookie will be stored in your browser, which means that Matomo will not collect any session data. Please note that the complete deletion of your cookies means that the opt-out cookie will also be deleted and you may have to reactivate it.

You can decide here whether a unique web analysis cookie may be stored in your browser to enable the website’s operator collect and analyse various statistical data.

Click the following link to place the Matomo deactivation cookie in your browser if you wish to opt out.

5. Presence on Social Media

We maintain an online presence on social networks and platforms so that we can communicate with customers, users, and other interested parties that are active on these platforms and provide them with information about our services. When visiting each of these platforms, you as a user agree to the terms and conditions and the data processing guidelines of the corresponding operator.

Please be aware that user data may also be processed outside the European Union. This may present risks for users—making it more difficult for them to exercise their rights, for example.

Furthermore, user data is predominantly processed for the purposes of market research and advertising. For example, usage profiles can be created on the basis of user behavior and the user interests deduced from this behavior. Usage profiles can in turn be used, for instance, to place within and outside of these platforms advertisements that are likely to be of interest to users. For these purposes, cookies containing details of users’ behavior and interests are generally stored on users’ computers. Usage profiles may also be used to store data independently of users’ devices (particularly if users are members of the relevant platforms and are logged into them).

Users’ personally identifiable information is processed in line with our legitimate interests in providing information to users and communicating with them effectively, in accordance with Art. 6(1)(f) GDPR. If users are asked for consent to the aforementioned data processing by the relevant platform providers, the legal basis for processing is Art. 6(1)(a) and Art. 7 GDPR.

For a detailed description of the relevant processing and ways of objecting (opt-out), please refer to the following links to information from the providers.

Please be advised that requests for information and the exercising of user rights can also be handled most effectively by the providers. Only the provider has access to users’ data and can take any appropriate action directly as well as offer information. If you still require assistance, however, please get in touch with us.

Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland)
Privacy Policy: https://www.facebook.com/about/privacy/
Opt-Out Option: https://www.facebook.com/settings?tab=ads

Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA)
Privacy Policy: https://twitter.com/en/privacy
Opt-Out Option: https://twitter.com/personalization

Instagram (Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland)

Linktree

To enable visitors of our Instagram page to use hyperlinks to Animationsinstitut's profiles on other social media platforms, our website, and this privacy policy, we use the service linktr.ee provided by Bolster Creative PTY LTD, 37 Islington Street, Collingwood, Melbourne, Australia. When you use the link page, your IP address is transmitted to the provider. This is anonymized by the provider of the service and not processed further. Likewise, no cookies are used by the provider. You can find more information about data protection at Linktree here: https://linktr.ee/trust-centre

LinkedIn (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland)

Privacy Policy: https://www.linkedin.com/legal/privacy-policy
Opt-Out Option: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

6. DELETION, BLOCKING AND DURATION OF THE STORAGE OF PERSONAL DATA

We will only process and store your personal data for the period of time required to achieve the respective storage purpose or which is stipulated by law. After a storage purpose ceases to subsist or after expiry of the statutorily stipulated storage period, the personal data will be routinely blocked for further processing or deleted in accordance with the statutory provisions.

7. DATA SUBJECT’S PRIVACY RIGHTS

You can contact us in writing at any time if you have any questions about your personal data. You have the following rights under the GDPR:

7.1 RIGHT TO INFORMATION (ARTICLE 15 GDPR)

You have the right to receive information at any time about which categories and information concerning your personal data we are processing for which purpose and how long and according to which criteria these data will be stored, and whether an automated decision-making process including profiling has been applied in this connection. You also have the right to know to which recipients or categories of recipients your data has been or is still being disclosed, in particular recipients in third countries or international organisations. In this case, you also have the right to be informed about appropriate safeguards in connection with the transmission of your personal data.

In addition to the right to lodge complaints with the supervisory authority and the right to information about your data’s provenance, you have the right to have your personal data erased and rectified and the right to restrict or object to the processing of your personal data.

In all the above cases, you have the right to request a free copy of your personal data that we have processed from the data processor. We are entitled to charge an appropriate administrative fee for all additional copies that you request or which go beyond the data subject's right to information.

7.2 RIGHT TO RECTIFICATION (ARTICLE 16 GDPR)

You have the right to request the immediate rectification of your incorrect personal data and, taking into account the purposes of the processing, to request the completion of incomplete personal data including by means of providing a supplementary statement.

You can contact our data protection officer or the data controller at any time if you wish to exercise your right to rectification.

7.3 RIGHT TO ERASURE (ARTICLE 17 GDPR)

You have the right to demand the immediate erasure of your data (“right to be forgotten”) especially if the storage of the data is no longer necessary, if you revoke your consent to data processing, if your data was processed unlawfully or was collected unlawfully and if there is a legal obligation to erase under EU or national law.

However, the right to be forgotten shall not apply if there is an overriding right to freedom of expression or information, if data storage is necessary for the fulfilment of a legal obligation (e.g. storage obligations), if archiving purposes prevent erasure or if the storage serves to establish, exercise or defend legal claims.

7.4 RIGHT TO RESTRICTION OF PROCESSING (ARTICLE 18 GDPR)

You have the right to request the controller to restrict the processing of your data if you dispute the data's accuracy, if the processing is unlawful and you oppose the erasure of your personal data and instead request a restriction of its processing, if the necessity for the processing purpose ceases or if you have objected to the processing in accordance with Article 21(1), as long as it is has not yet been established whether there are any legitimate reasons on our part which outweigh yours.

7.5 RIGHT TO DATA PORTABILITY (ARTICLE 20 GDPR)

You have the right to the portability of your personal data which you have provided to our company in a standard format, so that you can have your personal data transmitted to another controller without hindrance, provided, for example, that you have given your consent and the processing is carried out using an automated procedure.

7.6 RIGHT TO OBJECT (ARTICLE 21 GDPR)

You have the right to object at any time to the collection, processing or use of your personal data for the purposes of direct advertising or market and opinion research as well as general business data processing, unless we can prove compelling reasons worthy of protection for processing which outweigh your interests, rights and freedoms. Furthermore, you cannot exercise your right to object if a statutory provision stipulates or requires the data’s collection, processing or use.

7.7 RIGHT TO LODGE A COMPLAINT WITH THE DATA PROTECTION SUPERVISORY AUTHORITY (ARTICLE 77 GDPR IN CONJUNCTION WITH SECTION 19 OF THE GERMAN FEDERAL DATA PROTECTION ACT)

You have the right to lodge a complaint with the competent supervisory authority if you believe there has been an infringement in the processing of your personal data.

7.8 RIGHT TO WITHDRAWAL OF CONSENT (ART. 7(3) GDPR)

You can withdraw your consent to the processing of your personal data at any time and without giving reasons. This also applies to the revocation of declarations of consent given to us prior to the EU General Data Protection Regulation’s entry into force.

8. LEGAL BASIS OF THE PROCESSING

Article 6(1)(a) of the General Data Protection Regulation (GDPR) is the legal basis for the processing of personal data for which we obtain the data subject’s consent.

Article 6(6) GDPR is the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a contractual party. This provision also covers processing operations necessary to implement pre-contractual measures.

Article 6(1)(c) GDPR is the legal basis for a processing of personal data necessary to fulfil a legal obligation to which our company is subject.

Article 6(1)(f) GDPR is the legal basis for processing that is necessary to protect a legitimate interest of our company or a third party, and if the data subject’s interests, fundamental rights and freedoms do not outweigh the first-mentioned interest. Our company’s legitimate interest lies in the performance of our business activities and in the analysis, optimisation and maintenance of our online offer’s security.

9. TRANSFER OF DATA TO THIRD PARTIES

We generally do not sell or lease out user data. Data will only be transmitted to third parties beyond the scope described in this privacy policy if this is necessary for the processing of the respective requested service.

We will only transfer data if there is a legal obligation to do so. This is the case if state institutions (e.g. law enforcement authorities) request information in writing or if there is a court order.

No personal data will be transferred to so-called third countries outside the EU/EEA.

10. DATA PROTECTION PROVISIONS ABOUT THE APPLICATION AND USE OF YOUTUBE

On this website, the controller has integrated components of YouTube. YouTube is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. YouTube allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a YouTube component (YouTube video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding YouTube component. Further information about YouTube may be obtained under www.youtube.com/yt/about/en/. During the course of this technical procedure, YouTube and Google gain knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on YouTube, YouTube recognizes with each call-up to a sub-page that contains a YouTube video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.

YouTube and Google will receive information through the YouTube component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on YouTube; this occurs regardless of whether the person clicks on a YouTube video or not.If such a transmission of this information to YouTube and Google is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own YouTube account before a call-up to our website is made.

YouTube's data protection provisions, available at https://www.google.com/intl/en/policies/privacy/, provide information about the collection, processing and use of personal data by YouTube and Google.

11. DATA PROTECTION PROVISIONS ABOUT THE APPLICATION AND USE OF VIMEO

On this website, the controller has integrated components of Vimeo. Vimeoe is an Internet video portal that enables video publishers to set video clips and other users free of charge, which also provides free viewing, review and commenting on them. Vimeo allows you to publish all kinds of videos, so you can access both full movies and TV broadcasts, as well as music videos, trailers, and videos made by users via the Internet portal.

The operating company of Vimeo is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

With each call-up to one of the individual pages of this Internet site, which is operated by the controller and on which a Vimeo component (Vimeo video) was integrated, the Internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding Vimeo component. During the course of this technical procedure, Vimeo gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in on Vimeo, Vimeo recognizes with each call-up to a sub-page that contains a Vimeo video, which specific sub-page of our Internet site was visited by the data subject. This information is collected by Vimeo and assigned to the respective Vimeo account of the data subject.

Vimeo will receive information through the Vimeo component that the data subject has visited our website, if the data subject at the time of the call to our website is logged in on Vimeo; this occurs regardless of whether the person clicks on a Vimeo video or not. If such a transmission of this information to Vimeo is not desirable for the data subject, the delivery may be prevented if the data subject logs off from their own Vimeo account before a call-up to our website is made.

Vimeo's data protection provisions, available at https://vimeo.com/privacy, provide information about the collection, processing and use of personal data by Vimeo.

12. Data protection provisions about the application and use of Kaltura

On this website, the controller has integrated components of Kaltura. The Kaltura Platform is a set of online hosted software (“SaaS”) tools for hosting, managing and distributing video content over the Internet.

The operating company of Kaltura is Kaltura, Inc., 250 Park Avenue South, 10th Floor, New York, NY 10003, UNITED STATES OF AMERICA.

When you interact with the Kaltura Platform through an Account Owner’s account, Kaltura collects your Personal Information. Examples of activities where you might interact with the Kaltura Platform include:

Viewing videos on the Internet provided from a Kaltura Platform account.
Uploading content to the Kaltura Platform.
Appearing on videos hosted on the Kaltura Platform.
Hosting and/or participating in live meetings or other forms of real-time communication through Kaltura’s products.
Using applications connected to the Kaltura Platform, logging in to applications connected to the Kaltura Platform, or downloading a Kaltura mobile application.
Interacting with the Kaltura APIs.
Opening a free trial account or other partner account for the Kaltura Platform or for individual Kaltura products.
Downloading a Kaltura application from sites like the Apple App Store and Google Play.
Interacting with Kaltura on behalf of an Account Owner (for example, if you are an Account Owner’s account or business administrator or a technical contact you may provide your contact information to Kaltura for service or billing purposes).

Please note the additional and detailed information about the type of personal data collected, and the way it is used in Kaltura's privacy policy, available at https://corp.kaltura.com/privacy-policy/#platform.

13. STATUTORY OR CONTRACTUAL PROVISIONS CONCERNING THE PROVISION OF PERSONAL DATA AND THE POSSIBLE CONSEQUENCES OF NON-PROVISION

Please note that in specific cases (e.g. tax regulations) the provision of personal data is prescribed by law or may result from contractual regulations (e.g. information concerning the contractual partner(s)). For instance, the conclusion of a contract may require the respective person/contractual partner to make available their personal data so that we can process their request (e.g. an order) in the first place. An obligation to provide personal data arises especially when concluding contracts. In such cases, a contract cannot be concluded with the person concerned if no personal data is provided. A data subject may contact our data protection officer or the data controller before providing personal data. The data protection officer or the controller shall then inform the data subject whether the provision of the required personal data is statutorily or contractually stipulated or is necessary for the contract’s conclusion, and whether the data subject's concerns give rise to an obligation to provide the personal data or what consequences the failure to provide the requested data will have for the data subject.

14. EXISTENCE OF AN AUTOMATED DECISION-MAKING PROCESS

As a responsible company, we refrain from automatic decision-making or profiling in our business relations.

15. Mailings

If you subscribe to our mailing list via our website, we will collect your name and an e-mail address, possibly further data (e.g. areas of interest or professional status) as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive mailings. Further data is not collected or only collected on a voluntary basis. We use this data exclusively for sending the mailings.

The processing of the data entered in the registration form is based exclusively on your consent (Art. 6 para. 1 DSGVO). You can revoke your consent to the storage of data and its use for sending mailings at any time, e.g. via the "unsubscribe" link in the e-mail. The legality of the data processing operations already carried out remains unaffected by the revocation.

When we send mailings, we can determine whether a message has been opened and which links, if any, have been clicked on. In order to adapt mailings to the respective target group and to be able to carry out targeted mailings, it is possible for us to subdivide recipients according to different categories (so-called tagging). The recipients can be filtered according to their personal interests (e.g. games or visual effects) or their occupation (e.g. student, pupil or employee).

The data you provide us with will be stored until you unsubscribe from the mailing list and will be deleted after you have unsubscribed.

We use the providers GetResponse S.A., Grunwaldzka 413, 80-309, Gdansk, Poland, and doo GmbH, Hultschiner Str. 8, 81677 Munich, Germany, to order, send and analyse mailings. The data you enter for the purpose of receiving the mailing will be stored on the servers of these providers.

Detailed information on data processing and data protection at GetResponse can be found in the privacy policy of GetResponse under the following link:

https://www.getresponse.com/legal/privacy

Detailed information on data processing and data protection at doo can be found in doo's data protection declaration under the following link: https://www.doo.net/en/datenschutz